For help with Labor Transfer Journal Entries in UFS, review
the UFS Transfer Module Guide.
Visit the Monthly Calendar Tab Today for December & January Important Dates Calendars!
***Attention SAP FIORI USERS***
Important Message – “Manage Invoice” Application
Effective November 2021, we are starting to deploy Comprehensive Receivable Solution (CRS). A new SAP Fiori application, titled “Manage Invoice” on the SAP Fiori Landing Page has been activated to support CRS.
Only those segments deployed will start to use this new application. (Limited to Universities and Healthcare now). You will receive training when your segment is deployed. DO NOT take any action at this time unless you are in Universities or Healthcare.
If you have any questions, contact SodexoCRSTeam.Noram@sodexo.com
CRS Project Team
Reminder About Loomis Uniform & Identification System
Please ensure your teams are thoroughly familiar with Loomis Uniforms & Identification System by sharing the Loomis New Uniforms Communication document. This document provides images of the uniforms, lists the three elements of the Identification System, and shows examples of ID and Signature Cards.
Great News! The New Updated Cash Handling Training is Now Open to All Class Codes!
A revised Cash Handling Training is now available on Sodexo_Net. This 20-minute presentation will provide valuable information to ensure that your locations are following proper cash handling procedures. If you are responsible for handling or reporting cash activity, please complete this updated training. The cost is $8. If you have recently been blocked from registering for this course on Ingenium, please try again.
***Attention Facilities Management University Units***
Important Message - GL Account Changes for Coding Expenses in UFS
The current Facilities Management (FM) expense accounts have been reviewed by Finance, Accounting and Operations and a Chart of Accounts list has been created for you to better code and align expenses related to consumable and work order activity by category.
Action Required: Effective immediately we request that FM Universities units utilize the new Chart of Account list when coding these types of expenses paid through UFS.
Clear Your Browsers Cache and Cookies to Prevent Errors
First, close all browser windows (UFS and MySodexo), reopen and clear the browsers cache and cookies, and then log back into UFS. It is recommended that you clear browser cache regularly.
- Sodexo_Net: USA/Canada
- UFS Support - CAN / US
- AP Support Center
- Vendor White Pages - look up vendor numbers for Sodexo vendors
- Chart of Accounts Resource Center
- Streamline with CaterTrax
- E=Vision – home of the DFAV, Business Review, Financial Dashboard, Safety Dashboard and more
- E=nterprise Analysis – home of the AP, AR, Management Reporting, WOR Dashboards and more
- E=Business - Mainloc Access Support
Quick Links to Forms:
- UFS Intro to Financial Reporting - Ingenium search "UFS Financial Reporting"
- All UFS Training - to include short demos and user guides
- UFS User Guide for Commodity Inventory
- User Guide to the UFS Transfer Module
- UFS User Guide for Configuring a New Node ID
- UFS User Guide for Adding a New Cost Center (Unit) to Existing Node ID
- Monthly Inventory At-A-Glance (François)
- UFS User Guide for Inserting a Line for a GL Account in AP Entry
Additional user guides are available on the "All UFS Training" Sodexo_Net page referenced above.
- WOR Dashboard User Guide (François)
- E=Vision Statistics User's Guide (François)
- Simplify E=Vision Updates User Guide
- Invoice Status Lookup in E=nterprise Analysis Quick Guide (François)
Other User Guides:
Fiori Application User Guides:
Key References & Finance Manuals
Calendars and Close Schedules:
- FY21 Close Calendar
- FY22 Close Calendar
- Visit the Financial Close-All U.S. Segments Sodexo_Net page for financial close deadlines.
- 2021 PD12 Year-End Revised Close Schedule - Labor Day Holiday Observed
- UFS Reporting Procedures
- Payroll Deduction Reporting Tips
- Transmit Once Per Week - UFS Inventory Module Transmission Updates
- Electronic Invoice Rejection Reason Guide
- Retail Reporting Requirements of National Brand Revenue
UFS Touchpoint References:
- Record Retention Scanning Solution - What You Need To Know
- Administration & Finance Manual (AF Topics)
- Instructions to Clear Cache and Cookies in Chrome and Edge