UFS Launch Site

February 2024 – One-Day Window Physical Inventory Reminder for All Food and FM Units

All employees responsible for counting, costing, recording, and reviewing inventory values must be properly trained and familiar with Inventory Control Policy AF-832.01. Please ensure that only items included in the policy are counted for inventory valuation and in-line with those guidelines (see specific guidelines for how to report items such as opened boxes/containers; liquor; food in process; etc.). Download the Inventory article for more information. 

  • A physical inventory count must be taken on Thursday, February 29 after your last served meal (if possible) and submitted to UFS by 11:45pm ET Friday, March 1.

Vending Load and Collection Card

With the recent .NET rewrite of the Vending reports in Web UFS, the Vending Load and Collection Card was removed from UFS but can be found on Sodexo_Net, Forms Center. 


Download a Copy of Important Dates Calendars!


Attention U.S. Facilities Management Campus Units: Important Message - Coding Expenses by Category

U.S. FM Campus Units should review the FM Chart of Accounts Spreadsheet to ensure the correct GL Accounts are being used to better code and align expenses by category. The following areas are addressed in the document:

  • Spend Category by Service (Custodial, Grounds & Maintenance)
  • Chart of Accounts to utilize
  • Account Grouping
  • Service Grouping Level
  • Examples/Detailed Definition (Purpose) of the account expense

If you have specific questions regarding taxability in your state, please email the tax department at SAPSalesUseTaxResearch.NorAm@sodexo.com. You may also reach out to your Finance Director with questions. 


Web UFS US Vending Reports Updated to .NET Format 

Reports listed below have been updated to .NET format. Please take the action required to ensure your PC will receive the latest updates. 

Action Required in UFS: Following all UFS updates, users should clear browser cache and cookies to ensure the updates are visible and no system conflicts occur. This process should be performed on Wednesday prior to logging into Web UFS. With this update, users will see the same report data as before but may notice a few visual improvements and differences such as:

  • Page numbers will now appear in the bottom right-hand corner of the reqritten reports. 
  • The old technology didnt display a "0" if there was no value returned. The new technology will display a "0," improving the overall look of the reports. 
  • If no data exists, the headers will not be displayed on the report, just the message that no data exists. 
  • Margins will not stretch as far to the edges as it does in the old format, but no data will be cut off with this change. 

UFS reports included, by module:

Vending Reports DOT NET.jpg


 


 

Support

Support Pages Located on Sodexo_Net: 
Financial Portal Pages:

Quick Links to Forms:

Outages & Closures

There are no scheduled UFS outages at this time

Contacts

NorAm Unit Financial Systems Administration
General Questions
unitfinancialsystemsadministration.noram
@sodexo.com

noram.ufsadministrator@sodexo.com

UFS Service Desk - Tech Support
Self Service Mobile (formerly Virtual Help Desk) 
1.888.667.9111, opt 1, 2, 1 
Mon-Fri - 7am - 7pm ET 


Accounts Payable (AP) Department
1.800.828.7762, opt 1, 2

CPS Call Center -TMC Support
1.866.368.3472, opt 1
Email CPS Call Center

Finance Contacts
Revenue Accounting

1.800.828.7762, opt 2, 1, 1
revenuereportingcompliance.noram
@sodexo.com
 

Operations Accounting
1.800.828.7762, opt 8, listen to prompts, enter segment option
ClientAccounting.NorAm@sodexo.com

Noram FSS Billing
1.800.828.7762, opt 2, opt 3
FSSBilling.Noram@sodexo.com

The UFS Team is Listening!

Do you have general questions or feedback related to the UFS Application? Take our UFS Survey using the link below. We value your feedback. 

UFS Feedback Survey

Controller Call Corner!

Upcoming Controller Calls
♦ March 19 - 3 pm - 4 pm ET
♦ March 21 - 10 am - 11 am ET


February 2024 Presentation
♦ Q2 Collections 
♦ E=Vision/E=nterprise Analysis Training 
♦ Finance Shared Services Update
     ♦ FSS & Banking Optimization 
     ♦ P2P Work Update
     ♦ SoFinance
     ♦ FSS Segment Support

January 2024 Presentation
♦ Q2 Collections
♦ SoFinance - Volunteers Needed
♦ E=Vision, New Enhancement Features

December 2023 Presentation
♦ UFS Collection Letters
♦ MySodexo (MSA) Landing Page
♦ SoFinance Update

November 2023 Presentation
♦ Credit and Collections
♦ MySodexo (MSA) Landing Page
♦ SAP Fiori JE App Update

October 2023
Global Tax Determination Tool Update
♦ Finance Shared Services Update

September 2023 Presentation
♦ FY24 Q1 Collections
♦ City Visa Supplier Payments & PCard
   Purchases, Concur Expense
   Reporting
♦ Kronos Timecard Reporting

August 2023 Presentation
♦ ITFM Project
   ♦ End User GL Code Mapping Guide
♦ YE PD12 Finance Calendar
♦ YE Collection Deadlines
♦ Inventory Audit


Questions? Email UFS Administrator