June & July Important Date Calendars Now Available!
Visit the Monthly Calendar tab to get your copy today! Also available is the FY22 PD 10 June Financial Close Schedule Changes.
Arkansas Food Cost Centers Tax Rate Update Effective June 10
Read the AR Liquor Tax Memo for details.
Attention Units using Chef Works Vendor # 2693963
The Accounts Payable Department has been notified that UPS shipping invoices from Chef Works orders have been blocked from posting to Sodexo’s financials since December of 2021. AP will be processing an accrual journal entry under General Ledger account # 6242.1100 (Freight) to recognize these skipped expenses in Period 10.
*Please note - AP and Supply Management are actively engaged with UPS and Chef Works to resolve the outage as well as to ensure that all missing invoices are accounted for. Should you have any related questions or concerns, please contact the AP Department at email@example.com or via phone at 1-800-828-7762 option 1, then option 2.
Important! Ecolab Food Safety Solutions Vendor 1731116
The AP Department has been notified by Ecolab Food Safety Solutions of a significant volume of past due invoices related to recent customer account updates. The vendor is working to correct the alignment of the affected accounts so that their invoices can once again be sent electronically for review and approval. If your unit is aware of missing/unpaid invoices for this supplier and you have not yet submitted a Missing Invoice Investigation form, please work with your Operations Accountant to request that an accrual be posted for FY22 P10. Should you have any questions, please feel free to contact the AP Department at 1-800-828-7762 option 1 and option 2.
The Market Connection Update:
Santa Maria Produce Name Change to Robertson’s Produce – Shreveport
Santa Maria Produce (v# 4073772) was purchased by Robertson’s Produce last year. Effective tomorrow April 27, you will see the supplier’s name changed in TMC to Robertson’s Produce - Shreveport when you view IV lists, approve invoices or browse catalogs.
Questions: CPS Call Center: Call 866-368-3472, option 1, email CallCenter.USA@clientps.com or online chat
Important! USA Clean Inc Vendor 2812576
The AP Department has been notified by USA Clean Inc of a significant volume of past due invoices dating back to 2019. The vendor has started to send missing invoices electronically for units to review and approve. Before approving these invoices, please give special attention to ensuring that they are valid as well as verifying that they have not already been processed for payment.
*Please note - AP is working with USA Clean to determine the root cause of these aged invoices. If you receive a high volume of invoices from this supplier and require support, please contact the AP Department at firstname.lastname@example.org or via phone at 1-800-828-7762 option 1, then option 2.
Great News! The New Updated Cash Handling Training is Now Open to All Class Codes!
A revised Cash Handling Training is now available on Sodexo_Net. This 20-minute presentation will provide valuable information to ensure that your locations are following proper cash handling procedures. If you are responsible for handling or reporting cash activity, please complete this updated training. The cost is $8. If you have recently been blocked from registering for this course on Ingenium, please try again.
- Sodexo_Net: USA/Canada
- UFS Support - CAN / US
- AP Support Center
- Vendor White Pages - look up vendor numbers for Sodexo vendors
- Chart of Accounts Resource Center
- Streamline with CaterTrax
- E=Vision – home of the DFAV, Business Review, Financial Dashboard, Safety Dashboard and more
- E=nterprise Analysis – home of the AP, AR, Management Reporting, WOR Dashboards and more
- E=Business - Mainloc Access Support
Quick Links to Forms:
- UFS Intro to Financial Reporting - Ingenium search "UFS Financial Reporting"
- All UFS Training - to include short demos and user guides
- UFS User Guide for Commodity Inventory
- User Guide to the UFS Transfer Module
- UFS User Guide for Configuring a New Node ID
- UFS User Guide for Adding a New Cost Center (Unit) to Existing Node ID
- Monthly Inventory At-A-Glance (François)
- UFS User Guide for Inserting a Line for a GL Account in AP Entry
Additional user guides are available on the "All UFS Training" Sodexo_Net page referenced above.
- WOR Dashboard User Guide (François)
- E=Vision Statistics User's Guide (François)
- Simplify E=Vision Updates User Guide
- Invoice Status Lookup in E=nterprise Analysis Quick Guide (François)
Other User Guides:
Fiori Application User Guides:
Key References & Finance Manuals
Calendars and Close Schedules:
- FY22 Close Calendar
- Visit the Financial Close-All U.S. Segments Sodexo_Net page for financial close deadlines.
- UFS Reporting Procedures
- Payroll Deduction Reporting Tips
- Transmit Once Per Week - UFS Inventory Module Transmission Updates
- Electronic Invoice Rejection Reason Guide
- SAP Posting Logic for AP Invoices
- Retail Reporting Requirements of National Brand Revenue
- UFS Tax Action Guide PST BC Tobacco Tax July 1 2022
UFS Touchpoint References:
- Record Retention Scanning Solution - What You Need To Know
- Administration & Finance Manual (AF Topics)
- Instructions to Clear Cache and Cookies in Chrome and Edge