UFS Launch Site
Did You Complete an Inventory Adjustment Through OA?
Dont forget to make the same updates in UFS! Review the Inventory by Account user guide.
Need Access to SAP Fiori Applications?
Fiori users will only need to request access to one or more Fiori roles to receive access to all applications in each group. Visit the new SAP Fiori Applications Sodexo_Net page for a list of all Fiori applications, access request guides and other helpful information for the applications.
**3/9/23** Attn Units Using Pepsi Cola Vendor # 1622026
Due to complications that resulted from Pepsi Cola’s migration to a new financial system, many of Sodexo’s invoices since the month of October have not been received electronically. The Accounts Payable department has been working with the vendor to identify and resolve the root cause of the issue.
Until Pepsi Cola can transmit the affected invoices for review and approval, AP will be recording an accrual journal entry each period (on BD+2) to recognize the missing expenses under general ledger account number 6011.0020 (beverage). Please review your unit’s financials and submit Missing Electronic Invoice Investigation or Standard Close Adjustment Form requests if additional invoices are identified that have not been included in prior AP accruals.
Please contact the AP Department via email at firstname.lastname@example.org or via phone at 1-800-828-7762 option 1 and option 2 if you have any questions or concerns.
Reminder: UFS No Longer Allows Transmission of Activity Posted to a Cost Center with a Close Date More Than 60 Days
If you have a closed cost center within your UFS node ID (database), that no longer requires financial postings, please verify that inventory records and statistics entries are removed. Zero values will trigger the error message (below) when you transmit. Removing the inventory and statistics will clear the issue. Review the Inventory by Account user guide.
- Sodexo_Net: USA/Canada
- UFS Support - CAN / US
- AP Support Center
- Chart of Accounts Resource Center
- Streamline with CaterTrax
- Inventory Management
- E=Planning Resources
- E=Vision – home of the DFAV, Business Review, Financial Dashboard, Safety Dashboard and more
- E=nterprise Analysis – home of the AP, AR, Management Reporting, WOR Dashboards and more
- E=Business - Mainloc Access Support
Quick Links to Forms:
- UFS Intro to Financial Reporting - Ingenium search "UFS Financial Reporting"
- All UFS Training - to include short demos and user guides
- UFS User Guide for Commodity Inventory
- User Guide to the UFS Transfer Module
- UFS User Guide for Configuring a New Node ID
- UFS User Guide for Adding a New Cost Center (Unit) to Existing Node ID
- Monthly Inventory At-A-Glance (François)
- UFS User Guide for Inserting a Line for a GL Account in AP Entry
- Print or Save Accounts Payable and Cash Management Report in UFS
Additional user guides are available on the "All UFS Training" Sodexo_Net page referenced above.
- WOR Dashboard User Guide (François)
- E=Vision Statistics User's Guide (François)
- Simplify E=Vision Updates User Guide
- Invoice Status Lookup in E=nterprise Analysis Quick Guide (François)
Other User Guides:
Fiori Application User Guides:
Key References & Finance Manuals
Calendars and Close Schedules:
- FY23 Close Calendar
- Visit the Financial Close-All U.S. Segments Sodexo_Net page for financial close deadlines.
Finance Manuals & Reporting Procedures:
- Administration & Finance Manual (AF Topics)
- Retention of Records (CP-134)
- Inventory Control (AF 832-01)
- UFS Reporting Procedures
- National Brand Revenue Reporting Procedure
UFS Touchpoint References:
- Simplify Scan Solution What You Need to Know - Unit and Facilities Transmittals
- Record Retention Scanning Solution Guide
- Instructions to Clear Cache and Cookies in Chrome and Edge
- Transmit Once Per Week - UFS Inventory Module Transmission Updates
- Electronic Invoice Rejection Reason Guide
- SAP Posting Logic for AP Invoices
- UFS Tax Action Guide PST BC Tobacco Tax July 1 2022
Other Key Links
IFRS16 Rental Category Vendor Payment Decision Tree / French Version
IFRS16 GL Account Lease_Rent_Client Commissions_Old vs New / French Version
Retail Reporting Requirements of National Brand Revenue
FM University GL Account List for Coding Consumable and Work Order Activity
How to Create a Self-Service Request Ticket in SoUnified
Vendor Action Request (VAR) Form (for use with Student Refund Request Form only)
List of OSI Stat Accounts with REQ Mark Removed