UFS Launch Site

Visit the Monthly Calendar Tab Today!

Get your copy of the November and December Important Dates Calendars for weekly and month-end financial deadlines.


Attention Units using Pepsi Cola Vendor # 1622026

12/5 Update: ***This issue has not yet been resolved. We continue to work with Pepsi to resolve their issue. We will provide updates as we have more information.*** Due to complications that arose from Pepsi Cola’s migration to a new financial system, many of Sodexo’s invoices from the month of October have been received with critical errors that have prevented them from flowing through for review and approval.

Please note that a journal entry will be processed in Period 3 to accrue the affected invoices, which Pepsi will be working to resend with corrections in the month of December. Please contact the AP Department at 1-800-828-7762 option 1 and option 2 if you have any questions or concerns.


Attention Units using Chef Works Vendor # 2693963

The Accounts Payable Department has been notified that UPS shipping invoices from Chef Works orders have been blocked from posting to Sodexo’s financials since December of 2021. AP will be processing an accrual journal entry under General Ledger account # 6242.1100 (Freight) to recognize these skipped expenses in Period 3.

*Please note - AP and Supply Management are actively engaged with UPS and Chef Works to resolve the outage as well as to ensure that all missing invoices are accounted for.  Should you have any related questions or concerns, please contact the AP Department at apinvoiceprocessing.noram@sodexo.com or via phone at 1-800-828-7762 option 1, then option 2.


Attention Campus FM Sites:

Review the newest version of the FM Chart of Accounts Spreadsheet with recommendations to better code and align expenses by category. The following areas are addressed in the document:

  • Spend Category by Service (Custodial, Grounds and Maintenance)
  • Chart of Account to utilize
  • Account Grouping
  • Service Grouping Level
  • Examples / Detailed Definition (Purpose) of the account expense.

If you have specific questions regarding taxability in your state, please email the tax department at SAPSalesUseTaxResearch.NorAm@sodexo.com. You may also reach out to your Finance Director with questions.


Reminder: UFS No Longer Allows Transmission of Activity Posted to a Cost Center with a Close Date More Than 60 Days

If you have a closed cost center within your UFS node ID (database), that no longer requires financial postings, please verify that inventory records and statistics entries are removed. Zero values will trigger the error message (below) when you transmit.  Removing the inventory and statistics will clear the issue.  Please review the UFS User Guide for Removing Inventory.

Transmission Validation Errors for Closed Unit


Support

Support Pages Located on Sodexo_Net: 
Financial Portal Pages:

Quick Links to Forms:

Outages & Closures

There are no scheduled UFS outages at this time

Contacts

UFS Administrator - General Questions
noram.ufsadministrator@sodexo.com

UFS Service Desk - Tech Support
Virtual Help Desk 
1.888.667.9111, opt 1, 2, 1 
Mon-Fri - 7am - 7pm ET 


Accounts Payable (AP) Department
1.800.828.7762, opt 1, 2
Vendor White Pages - look up vendor numbers for Sodexo vendors

CPS Call Center -TMC Support
1.866.368.3472, opt 1

Finance Contacts
Revenue Accounting

1.800.828.7762, opt 2, 1, 1
revenuereportingcompliance.noram@sodexo.com 

Management Accounting
1.800.828.7762, opt 8, enter unit#
ClientAccounting.NorAm@sodexo.com

Noram FSS Billing
1.800.828.7762, opt 2, opt 3
FSSBilling.Noram@sodexo.com

The UFS Team is Listening!

Do you have general questions or feedback related to the UFS Application? Take our UFS Survey using the link below. We value your feedback. 

UFS Feedback Survey

Report Missing Electronic Invoices

Log-in to MySodexo & select the Enterprise Portal Application, Missing Electronic Invoice Investigation Portal. The portal offers an effective & efficient means of notifying AP that an electronic invoice has not been received. Questions, email : APInvoiceProcessing.Noram@sodexo.com.

Controller Call Corner!

Upcoming Controller Calls
Due to the holidays, the next controller calls are in January

♦ Jan 17 - 3:00 pm - 4:00 pm ET
♦ Jan 19 - 10:00 am - 11:00 am ET


November 2022 Presentation
November 2022 Recording
♦ E=nterprise Analysis
   New AR Payment Report
   Reporting Refresher
♦ Toastmasters Overview

September 2022 Recording

August 2022 Presentation
PD12 Close
Q4 Collection
Year-End Audit & Resources

July 2022 Presentation
♦ UFS Update
PD12 Close
Q4 Collection
Inventory Training & Review
♦ Career Profile Bob Schweickert

June 2022 Presentation
♦ PD10 Close Schedule
♦ Inflation - Discussion with Clients
     ♦ Seniors Rate Tool
     ♦ Pain Point Example
♦ Career Profile - Amanda Beelitz

May 2022 Presentation
♦ Simplify Scanning Solution
     ♦ Paper Invoice Submission
        Requirements
     ♦ Cash Management Requirements
♦ Closed Cost Center Process
♦ Career Profile - Luann Susfolk


Questions? Email UFS Administrator

UFS User Group

The next UFS User Group call will be based on our needs of feedback on UFS Updates.

If you know someone that would be interested in joining our User Group please reach out to us through the UFS Administrator mailbox.