New Electronic Supplier Enabled on Wednesday, May 16

Action Required: Prior to the enablement of the electronic process, invoices for the suppliers listed above on the Supplier Enablement chart require prompt attention and processing in UFS:

• Friday, May 13 - Please ensure you have manually processed and transmitted all outstanding invoices dated May 13 or prior for the supplier listed who will be transitioning to the electronic process this month. (Contact the supplier today to fax you missing copies of any past due invoices).
• Monday, May 16 - Any invoices dated May 16 or after for the supplier listed above will be electronically processed through UIPS and will flow to your unit’s invoice reconciliation and approval system, TMC or e-Pay. You will no longer enter invoices in UFS for payment.
• Important message from Accounts Payable: Any paper invoices dated May 15 or earlier that are not processed for payment through UFS by May 15 must be sent to the Accounts Payable department at the Buffalo Service Center via email (preferred), fax or mail to be processed for payment.
  • Email APInvoiceProcessing.Noram@sodexo.com. In addition to invoices, provide a brief explanation for request and the cost center number each invoice should be charged to. (Be mindful of file size)
  • Paper correspondence can be faxed to ATTN: AP EDI Team 716-568-8395 (20-page max)
  • Packages can be mailed to Sodexo AP EDI Team, PO Box 352, Buffalo NY 14240
  • AP department will request electronic copy of the invoice from the vendor. If they are unable to send, AP will manually process the invoices for payment.

New Electronic Supplier Enabled on Wednesday, May 11

Action Required: Prior to the enablement of the electronic process, invoices for the suppliers listed above on the Supplier Enablement chart require prompt attention and processing in UFS:

• Tuesday, May 10 - Please ensure you have manually processed and transmitted all outstanding invoices dated May 10 or prior for the supplier listed who will be transitioning to the electronic process this month. (Contact the supplier today to fax you missing copies of any past due invoices).
• Wednesday, May 11 - Any invoices dated May 11 or after for the supplier listed above will be electronically processed through UIPS and will flow to your unit’s invoice reconciliation and approval system, TMC or e-Pay. You will no longer enter invoices in UFS for payment.
• Important message from Accounts Payable: Any paper invoices dated May 10 or earlier that are not processed for payment through UFS by May 10 must be sent to the Accounts Payable department at the Buffalo Service Center via email (preferred), fax or mail to be processed for payment.
  • Email APInvoiceProcessing.Noram@sodexo.com. In addition to invoices, provide a brief explanation for request and the cost center number each invoice should be charged to. (Be mindful of file size)
  • Paper correspondence can be faxed to ATTN: AP EDI Team 716-568-8395 (20-page max)
  • Packages can be mailed to Sodexo AP EDI Team, PO Box 352, Buffalo NY 14240
  • AP department will request electronic copy of the invoice from the vendor. If they are unable to send, AP will manually process the invoices for payment.

For a listing of all electronic invoicing suppliers, review the Master Electronic Supplier List on Sodexo_Net.

The Market Connection Update:
Santa Maria Produce Name Change to Robertson’s Produce – Shreveport 

Santa Maria Produce (v# 4073772) was purchased by Robertson’s Produce last year.  Effective tomorrow April 27, you will see the supplier’s name changed in TMC to Robertson’s Produce - Shreveport when you view IV lists, approve invoices or browse catalogs.

Questions: CPS Call Center: Call 866-368-3472, option 1, email CallCenter.USA@clientps.com or online Chat