Electronic Supplier Updates, Monday, October 18

ACTION REQUIRED: Prior to the enablement of the electronic process, invoices for the suppliers listed above on the Supplier Enablement chart require prompt attention and processing in UFS:

• FRIDAY, OCTOBER 15 - Please ensure you have manually processed all outstanding invoices dated October 15 or prior for the suppliers listed who will be transitioning to the electronic process this month. (Contact the supplier today to fax you missing copies of any past due invoices). All outstanding invoices must be processed through UFS by week ending October 15.
• SATURDAY, OCTOBER 16 - Any invoices dated October 16 or after for the supplier(s) listed above will be electronically processed through UIPS and will flow to your unit’s invoice reconciliation and approval system, TMC or e-Pay.
• MONDAY, OCTOBER 18 - You will no longer enter invoices in UFS for payment for the supplier(s) listed above as they will be enabled on the electronic process.
• Important message from Accounts Payable: Any paper invoices dated October 15 or earlier that are not processed for payment through UFS by October 15 must be sent to the Accounts Payable department at the Buffalo Service Center via email (preferred), fax or mail to be processed for payment.
  • Email APInvoiceProcessing.Noram@sodexo.com. In addition to invoices, provide a brief explanation for request and the cost center number each invoice should be charged to. (be mindful of file size)
  • Paper correspondence can be faxed to ATTN: AP EDI Team 716-568-8395 (20-page max)
  • Packages can be mailed to Sodexo AP EDI Team, PO Box 352, Buffalo NY 14240
  • AP department will request electronic copy of the invoice from the vendor. If they are unable to send, AP will manually process the invoices for payment.

For a listing of all electronic invoicing suppliers, review the Master Electronic Supplier List on Sodexo_Net.

Support Resources:

• The Accounts Payable Department at the Buffalo Financial Service Center:
  • Call 1-800-828-7762, option 1, option 2 (A/P Department)
  • send an e-mail to: APInvoiceProcessing.Noram@sodexo.com.  
• Missing Electronic Invoice Investigation Portal on MySodexo
• The Market Connection, Client Procurement Call Center 866-368-3472, Option 1
• UFS - General inquiries UfsAdministrator.Noram@sodexo.com.